Moving Beyond "Just Viewing Screen Shares" and "Massive Paper Documents" in Seminars and Large-Scale Meetings! Full-Scale Launch of Large-Scale Paperless Meeting System "WebiCrew" Allowing Free Page Returns on Handheld Devices

Dear Valued Customers,

We hope this message finds you well and prosperous.

HiSC Inc. is pleased to announce the full-scale launch of "WebiCrew," a paperless operation support system designed for large-scale events, which supports the DX and paperless transformation of meetings and seminars.

This service has already been implemented in executive meetings of major nationwide broadcasting stations and large gatherings of public institutions, receiving high praise for reducing large volumes of paper documents, enabling smooth meeting progress, and achieving high security standards.

Background: Why is "Paperless" Not Advancing for Large Gatherings and Seminars?

While the paperless movement in corporations is being called for, the "printing and distribution of large amounts of paper documents" remains the mainstream for meetings, seminars, and internal gatherings involving a large number of people.

This is because even when attempting to substitute screen sharing in general web conferencing systems like Zoom for in-person events, it fails to meet the needs of participants who want to "keep up with the presenter's pace" or "look back at previous documents or pages on their own devices."

Furthermore, traditional paperless tools have complex "pre-event user permission management," making them unsuitable for seminars with a large or unspecified number of attendees. There was also the issue of not being able to fundamentally prevent the risk of important document data leakage.

"WebiCrew" is not a web conferencing system. It is a "paperless operation system" developed to allow all participants to view documents most comfortably on their handheld devices during actual large-scale meetings, gatherings, and seminars, and to overwhelmingly reduce the preparation and operational costs for organizers.

Four Strengths of "WebiCrew" That Outshine Competitor Tools

1. 【Improved Participant Satisfaction】

Instant switching between "Free Browsing" allowing free page returns on handheld PCs/smartphones and "Presenter Sync."

Unlike one-way screen sharing or projector displays, participants access meeting documents from their own PCs, tablets, or smartphones. They can switch instantly between "Presenter Mode," which follows the presenter's pace, and "Free Browsing Mode," where they can "return to previous pages at their own pace to check" at any time. This ensures participants' comprehension is not lost, even in large seminars.

They can select specific sections to review from the document list as needed. The feel of paper can be experienced on tablets and PCs.

Even while reviewing documents, touching the presenter's screen allows them to return to the slide the presenter is currently discussing at any time. This presenter screen also solves the problem of people in back seats having difficulty seeing the projector in large seminars.

2. 【Overwhelming Operational Efficiency】

Real-time response to document replacements and sudden additions "during meetings/seminars."

While many tools do not support document changes during the event, this product allows for immediate replacement with the latest data or uploading of additional documents even during the event's progress. This ensures that "always the latest and correct information" is shared with everyone without increasing operational effort, even in rapidly changing management meetings, DX meetings requiring the latest on-site data, or seminars where content is adjusted until the last minute.

3. 【Top-Tier Security】

Beyond "permission management," system-level control of downloads prevents data leakage.

With typical paperless tools, managing viewing permissions per account alone makes it difficult to completely prevent the risk of participants saving files to their devices and leaking them externally. This product physically controls and prohibits file downloads at the system level. Secure operation is possible, eliminating information leakage risks to the extreme, even for board meetings handling highly confidential information or seminars attended by external participants. (ISMS certified)

4. 【Exceptional Ease of Implementation】

Initial cost 0 yen, monthly fee 16,500 yen (tax included). No additional charges regardless of the number of participants.

Easy implementation requiring no training. The initial cost is 0 yen, and the monthly fee is a fixed 16,500 yen (tax included). No additional charges are incurred regardless of the number of participants, allowing for implementation in large gatherings without cost concerns. Furthermore, its simple and intuitive operation allows even executives unfamiliar with IT equipment or external guests attending a seminar for the first time to use it immediately without a manual.

Effects of Implementation

Dramatically Smarter Meeting Preparation: Eliminates tedious printing, binding, and distribution tasks, reducing the administrative workload for meeting preparation by approximately 50%.

Promotion of Sustainability: Reduces printing volume by 80% compared to the previous month (actual results). Directly contributes to corporate ESG management and reduction of environmental impact.

Universal Design (UD) Support: Adopts color universal design that considers color vision diversity, providing an environment where everyone can receive information fairly, even in large public institution gatherings.

Usage Flow / Operating Environment

Usage Flow: Please apply from the inquiry form below. (Available 5 business days after application)

Operating Environment: * OS / Device / Version not specified (Usable as long as a web browser operates)

Supported Browsers: Chrome / Edge / Safari

Supported Document Formats: PDF / JPG / PNG * Office format files must be converted to PDF before registration in the system.

Service Overview

Service Name: WebiCrew

Price: Initial Cost 0 yen, Monthly Usage Fee 16,500 yen (tax included)

Application Method: Please apply from the inquiry form.

Start Date: 5 business days after application

Service URL: https://hisc.co.jp/service/webinar-crew/

【Company Profile】

Company Name: HiSC Inc.

Representative: Taku Koyanai, Representative Director

Established: March 1996

Capital: 50,000,000 yen

Business Activities: IT Planning & Consulting, System Integration, System Support & Maintenance Operations, Transcription Services, Filming & Video Production

Locations

Sapporo Headquarters: Sosei Park Building 4F, 1-2-5 Kita 1-jo Higashi, Chuo-ku, Sapporo

Tokyo Headquarters: NR Building 7F, 5-5 Kamiyama-cho, Shibuya-ku, Tokyo

Niigata Office: BIZcomfort Niigata, 2-1-4 Higashi Odori, Chuo-ku, Niigata City

Corporate URL: https://hisc.co.jp/