Collecting Construction Industry Permits and Licenses Online — Launch of 'Shoruba,' SaaS for Administrative Scriveners

UPRIVER Co., Ltd. has launched 'Shoruba (shoruba),' a SaaS platform for administrative scriveners to collect required documents online from clients for construction industry licensing procedures, starting July 9, 2026. For major procedures such as construction licensing and business performance reviews, selecting the procedure automatically expands the required document checklist. Clients only need to upload documents via a shared link, freeing administrative scriveners from the burdens of email exchanges, missing documents, and follow-up reminders.

Background: Document Collection is the Biggest Bottleneck in Construction Licensing

Applications for construction licenses and business performance reviews (keishin) require a wide range of documents from clients (construction companies), including certificate of registered matters, tax payment certificates, various certifications, financial statements, and proof of practical experience.

Moreover, these required documents vary significantly based on:

- Type of procedure (new application, renewal, additional business category, financial statement change notification, etc.) - Prefecture (even for the same construction license, forms and attachments differ by prefecture) - Legal amendments and annual updates (guidelines are revised nearly every year)

In practice, administrative scriveners face overwhelming administrative tasks such as email exchanges with clients, tracking missing documents, and sending reminders—tasks that hinder their ability to focus on core professional work.

How 'Shoruba' Solves This

'Shoruba' automatically generates the required document checklist based on the selected procedure and prefecture. When scriveners share a link with clients, clients can complete submissions by uploading documents through a dedicated portal. Scriveners can instantly view submission status and send reminders directly through the system for missing documents.

Example: Simple UI allows direct Q&A and communication within the form.

Key Features

- Automatic document checklist generation by procedure and prefecture: Supports construction licensing, business performance review, bid participation qualification, demolition business registration, industrial waste disposal permit, and specific skills in construction. Reflects differences across all 47 prefectures and ministerial permits. - Clients upload via link—communication within portal: No account registration required for clients. Submissions possible from smartphones. Questions and resubmission requests (e.g., for corrections) are recorded in the same portal, eliminating email exchanges. - Separate management for documents requiring original submission: Documents like tax certificates and ID proofs that require physical submission (by mail or in person) are managed as 'original pending/received.' Submission methods (e.g., whether a copy must be uploaded in advance) can be set per document to prevent omissions. - Template quality ensuring 'always up-to-date required documents': Checklists are meticulously aligned with official guidelines for each procedure and prefecture. The system automatically monitors official government websites and detects revisions, continuously adapting to legal changes and annual updates. - Progress tracking, reminders, and office announcements: Centralized management of submission status, responsible staff, and deadlines per case. One-click or automated reminders for non-submissions. 'Office announcements' appear at the top of the client portal, allowing distribution of templates like pledge forms. - Team collaboration: Invite staff and assign case responsibilities. Notifications are sent to responsible staff upon submission, preventing oversight even in multi-staff, high-volume offices. - Completion reporting and security design for sensitive documents: Client submissions are verified via token validation before storage. Tenant isolation by office, expiration of submission links upon case completion, and automatic deletion of submitted documents (default 90 days). Passcode protection (link + PIN) per case ensures handling of sensitive personal information such as residence certificates, seal registration, and tax certificates.

Supported Procedures (at launch)

Field: Construction - Construction license (new, renewal, additional category, financial statement change) - Business performance review (keishin) - Bid participation qualification application

Field: Demolition & Waste - Demolition business registration - Industrial waste disposal permit

Field: Specific Skills - Specific skills in construction (approval of acceptance plan, residence status application)

Additional procedures and fields will be gradually expanded in the future.

Launch and Pricing

- Launch date: July 9, 2026 - Pricing: Free plan (free, up to 3 cases), Standard plan ¥4,980/month, Pro plan ¥12,800/month (all tax included) - Sign-up and details: https://shoruba.jp

Future Outlook

UPRIVER Co., Ltd. aims to eliminate the burden of 'document collection' in administrative scriveners' licensing work through 'Shoruba,' enabling experts to focus on higher-value services. The company will continue expanding supported procedures and enhancing features for related licensed professionals and construction companies.

About the Operator

- Company: UPRIVER Co., Ltd. - Address: 2F, Ginza Otake Biseidenesu, 1-22-11 Ginza, Chuo-ku, Tokyo - Business: Planning, design, and development of AI-powered software - Service URL: https://shoruba.jp

Contact for Inquiries

- Shoruba PR Contact - Inquiry form: https://shoruba.jp/contact