Survey Report: 100% of Existing Clients Use or Want to Use AI for Meeting Minutes Creation

We conducted a survey titled 'Questionnaire on AI Utilization for Meeting Minutes Creation' targeting our existing clients.

As a result, 100% of responding companies answered that they either 'currently use AI for meeting minutes creation' or 'would like to use AI if possible.'

This survey examined the current utilization and future intentions regarding AI in meeting minutes tasks, including speech transcription, summarization of key points, and extraction of decisions and action items.

Survey Summary

All 10 responding companies indicated AI usage or interest in usage for meeting minutes creation

The survey results show that all 10 responding companies selected one of the following options:

- Currently using AI for meeting minutes creation - Would like to use AI for meeting minutes creation if possible

These results indicate a high level of interest among BOTANICO's existing clients in using AI to reduce the workload associated with meeting minutes and to improve the efficiency of information sharing.

Note: The 100% figure in this survey represents the combined percentage of respondents who answered 'currently using' and 'would like to use if possible.' It does not mean that all responding companies have already implemented AI at this time.

Background: Meeting Minutes Creation as a Business Burden

In corporate activities, various meetings such as internal meetings, client discussions, and project meetings are held regularly.

However, meeting minutes creation faces several challenges:

- Transcribing meeting content takes significant time - Summarizing key points and decisions requires substantial effort - Content and quality vary depending on the note-taker - Delays in sharing minutes affect subsequent actions - Note-takers may focus too much on recording and less on participating in discussions - Action items and responsibilities may remain unclear

Against this backdrop, there is growing demand to use AI to record and organize meeting content and reduce the time required for creating meeting minutes.

Expected AI Applications in Meeting Minutes Creation

AI can be utilized in the following steps of meeting minutes creation:

- Transcription of meeting audio - Summarization of spoken content - Organizing information by meeting topic - Extracting decisions made - Organizing tasks by responsible person - Extracting deadlines and follow-up items - Converting content into internal sharing formats - Creating summaries that allow quick review of long meetings

By leveraging AI, it is expected that the burden of documentation work will be reduced, enabling note-takers to focus more on discussions and decision-making during meetings.

BOTANICO's Insights

The survey results indicate that companies view AI not merely as a transcription tool, but as a business efficiency tool that supports post-meeting information organization and task management.

In particular, using AI for meeting minutes creation is expected to deliver the following benefits:

- Reduced time for creating meeting minutes - Standardization of content quality - Prevention of missed decisions and tasks - Rapid information sharing with meeting participants - Creation of an easily searchable archive of past meetings - Increased time for staff to focus on core business activities

However, AI-generated meeting minutes may not accurately reflect proper nouns, numerical values, or the intent behind statements. Additionally, for meetings involving confidential or personal information, careful attention is required regarding the services used and data management practices.

Therefore, for future meeting minutes creation, an operational model combining 'AI-powered transcription, summarization, and organization' with 'human verification, editing, and approval' will be essential.

BOTANICO's Initiatives

BOTANICO supports enterprises in AI adoption and operational efficiency through the following services:

- Design of AI-powered meeting minutes workflows - Support for transcription and summarization of meeting content - Template design for organizing decisions, responsible parties, and deadlines - Standardization of internal sharing formats - Establishment of verification and approval workflows for AI usage - Generative AI utilization training - Support for operational efficiency and in-house development - Assistance in establishing internal AI usage guidelines

Moving forward, we will continue to combine AI capabilities with human expertise to support efficient corporate meeting operations and faster decision-making.

Survey Overview

- Survey Period: June 1, 2026 – June 30, 2026 - Survey Organization: BOTANICO Inc. - Target: Existing clients of BOTANICO Inc. - Valid Responses: 10 - Survey Method: Questionnaire distributed to existing clients - Calculation Method: Percentage of respondents who answered 'currently using AI' or 'would like to use if possible' was calculated as indicating AI usage or interest - Survey Topic: AI utilization for meeting minutes creation

*This survey targeted 10 existing clients of BOTANICO Inc. and is a small-scale survey. It does not represent trends across society or all domestic enterprises. *Percentages were calculated based on the number of valid responses without rounding decimal places.