JEMS Adopts Legal Automation "OLGA" as Foundation for Contract Management Service for Industrial Waste Disposal Business

GVA TECH Inc. (Headquarters: Minato-ku, Tokyo; Representative Director: Shun Yamamoto; hereinafter referred to as "GVA TECH") is pleased to announce that its legal automation service "OLGA (Organized Legal Guidance Automation)" has been implemented by JEMS Inc. (Headquarters: Tsukuba City, Ibaraki Prefecture; hereinafter referred to as "JEMS"), a provider of the core system "Kankyo Shogun R" for waste disposal and recycling businesses.

This implementation is a new model where "OLGA" will be utilized not only for JEMS's internal use but also as the foundation for a contract management service that JEMS will begin offering to the industrial waste disposal industry.

Background

JEMS identified the following challenges within the industrial waste disposal industry as a whole:

Significant workload for operational and management departments in contract management tasks

In addition to the workload of tasks such as original document storage, ledger creation, and deadline management, the reliance on paper, mixed formats, and delays in digitizing contract management processes have created a heavy burden for operational and management departments in preparing contract data for daily use.

Increased compliance risks due to expired contracts or incomplete documentation

Management of consignment contracts and permits based on laws and regulations is an extremely important factor directly linked to business continuity. However, analog management and increased workload have led to significant compliance risks, such as missed renewal deadlines and overlooked documentation deficiencies.

Delayed transition to a sustainable contract management model (digitalization and automation)

Due to the industry's unique background, including traditional business practices and the time required for digital operations to become established on-site, the transition and utilization of existing data have been slow, delaying the establishment of a sustainable management system.

Reasons for Implementing "OLGA"

Following a comparative review, "OLGA" was adopted for the following reasons:

Ability to mitigate industry-specific compliance risks (legal violations and renewal delays)

In the industrial waste disposal industry, inadequate management of consignment contracts and permits poses a significant risk to business continuity. By utilizing OLGA's "integrated contract information management function" and "expiration date alert function," it was determined that compliance could be strengthened by preventing missed deadline management and overlooked documentation deficiencies.

Significant reduction in on-site workload through AI x BPO services

Data conversion of contracts had been a major burden for on-site operations due to paper-based processes and variations in formats for each business partner. By combining OLGA's "AI-powered contract information extraction and management function" with JEMS Inc.'s BPO services, it is possible to significantly reduce clerical work such as manual data entry, providing overwhelming operational efficiency.

Expectations for future functional expansion

Through this initiative, we expect to further expand OLGA's functionalities and, by integrating GVA TECH's legal and AI expertise with JEMS's deep knowledge of the industrial waste disposal industry, make further contributions to the development of the industry.

About the Contract Management Service

This service aims to provide a sustainable contract management model by combining JEMS's operational knowledge, cultivated through the provision of the core system "Kankyo Shogun R," with OLGA's AI-driven automatic contract reading and management functions, supplemented by BPO for operations.

It streamlines the series of tasks related to consignment contracts and permits in the industrial waste disposal business through automation by "OLGA" and practical task execution by JEMS's BPO service.

Enhanced Compliance

Integrated management of contracts and permits, along with expiration date alerts, suppresses the risk of violations of waste disposal laws and renewal delays.

Overwhelming Workload Reduction

AI-driven item extraction and BPO-based data entry services significantly reduce clerical tasks such as manual transcription.

Ease of Adoption for On-site Staff

With plans provided by JEMS, "OLGA" can be used without a separate contract. It allows for a small-scale start while leveraging existing operational workflows.

About "Kankyo Shogun R"

As a core system specialized for the industrial waste disposal industry, it has supported the standardization of industry operations for approximately 30 years.

With over 1,300 cumulative implementations, it allows for functional expansion and customization to accommodate business growth through integration with external services, including billing and manifest management.

"Kankyo Shogun R" Overview Page: https://www.j-ems.jp/shogun/solution/system

Company Overview

Company Name: JEMS Inc.

Representative: Hiroki Sunaga

Head Office Address: 31-13 Higashiarai, Tsukuba City, Ibaraki Prefecture

Established: April 1, 1994

Capital: 100,000 thousand yen

Business Activities: Software development, sales, and implementation; business process outsourcing; environmental consulting, management, and operations

URL: https://www.j-ems.jp/

What is Legal Automation "OLGA"?

Legal automation "OLGA" is a legal SaaS that automates dispersed legal tasks, from legal matter management, contract review, contract management, to CLM (Contract Lifecycle Management), in an end-to-end manner.

Through flexible integration with external tools, it supports the creation of a system that not only streamlines operations by integrating information and workflows that were previously managed separately but also allows users to focus on "judgments that only humans can make."

As a result of its implementation, one company has eliminated the annual workload of managing and storing files in Excel, which previously exceeded 10,000 cases. Furthermore, it has achieved significant operational efficiency and productivity improvements, such as reducing annual legal consultations from approximately 2,700 cases to less than 900.

Details of "OLGA" here

GVA TECH Company Overview

Company Name: GVA TECH Inc.

Representative Director: Shun Yamamoto

Head Office Location: 8F Toranomon 36 Mori Bldg., 3-4-7 Toranomon, Minato-ku, Tokyo

Establishment Date: January 4, 2017

Capital: 409 million yen

Business Activities: Development and provision of legal tech services

Stock Exchange Listing: Tokyo Stock Exchange Growth Market (Securities Code: 298A)

URL: https://gvatech.co.jp/

Aiming to "eliminate the barriers between law and all activities," the company develops and provides legal tech. Its legal SaaS for corporate legal affairs, legal automation "OLGA (Organized Legal Guidance Automation)," automates legal matter management, contract review, contract management, and CLM (Contract Lifecycle Management) in an end-to-end manner. For law firms, the "Benparu" series supports lawyers' work, from lead generation support to AI utilization, information management, and operational system setup. For small and medium-sized enterprises and sole proprietors, it supports legal procedures through services like "GVA Corporate Registration" and "GVA Certificate of Incumbency Acquisition," offering solutions broadly from large corporations to individuals.