Kobukuro Techno Adopts TOKIUM AI Invoice Entry, Anticipating an Annual Reduction of 80 Hours in Journal Entry Work

TOKIUM (Headquarters: Chuo-ku, Tokyo; Representative Director: Kenichi Kurosaki), provider of the accounting AI agent 'TOKIUM,' announced that Kobukuro Techno (Headquarters: Iizuka City, Fukuoka; President: Keizo Miyauchi) has implemented TOKIUM AI Invoice Entry. The system resolves the challenge of manual journal entries previously handled by the accounting department due to their complexity, with an expected annual reduction of over 80 hours in workload.

Background As part of the Nittetsu Mining Group, Kobukuro Techno manufactures and sells crushers and related electrical equipment for mining and construction. With a wide variety of parts sourced from numerous suppliers, the company processes over 120 invoices monthly.

Different suppliers have different journal entry patterns for received invoices. Consequently, the accounting department was handling these entries as having them done by the relevant departments was inefficient. However, a significant governance issue arose where payments were being processed without review or approval by the responsible department heads after entries were made. Establishing a mechanism that allowed individual departments to perform journal entries became an urgent priority.

Reasons for Selection The key factor for choosing TOKIUM AI Invoice Entry was that it allows staff without accounting knowledge to perform journal entries. The AI automatically determines and inputs account codes based on transaction details, amounts, supplier names, and historical entry data, enabling it to handle complex patterns. The AI's ability to learn from user corrections and improve accuracy with use was also highly evaluated.

Expected Effects With the implementation of TOKIUM AI Invoice Entry, Kobukuro Techno expects to reduce journal entry workload by over 80 hours per year.

Department staff can now handle journal entries, and a flow has been established where department heads review and approve expenses before payment. This flow has led to strengthened governance.

Comment from Mr. Akifumi Kosho, Accounting Section, Planning and Administration Department, Kobukuro Techno: 'Previously, due to the complexity of journal entries, the accounting department handled them for us, leading to a situation where payments were completed without the responsible department's review. By implementing TOKIUM AI Invoice Entry, staff without accounting knowledge can now perform entries with AI support, making it realistic to transfer these tasks to the responsible departments. In addition to the annual 80-hour reduction in work, I feel great confidence in having established a mechanism where payments are made for the correct expenses through the correct route.'