Prime-listed non-ferrous metal trading company Hakudo streamlines annual processing of 12,000 invoices with TOKIUM

TOKIUM Co., Ltd. (Headquarters: Chuo-ku, Tokyo; Representative Director: Kenichi Kurosaki), a provider of AI accounting agents, announces that Hakudo Co., Ltd. (Headquarters: Chiyoda-ku, Tokyo; Representative Director and President: Tetsuya Yamada) has implemented TOKIUM Invoice, TOKIUM Electronic Book Preservation, and TOKIUM AI Statement Entry. With this implementation, the company has established a system where the entire process from purchase requisition creation to invoice receipt, delivery matching, journal entry, and payment is completed within a single system.

Background

Hakudo is a non-ferrous metal trading company listed on the Prime Market of the Tokyo Stock Exchange, specializing in the small-lot processing and sales of aluminum, copper, stainless steel, and other materials. Its product range is diverse, covering non-ferrous metal materials to auxiliary materials used in manufacturing. Purchase requisitions are generated for the procurement of goods and purchasing of materials. The number of invoices corresponding to these is also large, amounting to approximately 12,000 per year.

The company previously managed purchase requisitions, accounting processing, payments, and book preservation using separate systems, which made the processes of purchase requisition and delivery matching, accounting, invoice processing, and document storage burdensome. Therefore, a system was needed that could handle everything from purchase requisition application to journal entry, payment, and book preservation in an integrated manner.

Reasons for Selection

The deciding factor was the ability to complete the entire process, from purchase requisition creation to linking delivery slips and invoices, matching, and book preservation, within a single system. Invoices, payments, and book preservation, which were previously managed separately and visually matched, can now be linked on the same screen, enabling efficiency gains through unreceived invoice management and amount excess checks for purchase requisitions. Furthermore, the reduction in workload for journal entry, which had been a burden, was also highly rated, as TOKIUM AI Statement Entry learns from instruction text and past correction details to automatically input invoice journal entries. In addition, TOKIUM also offers services such as expense reimbursement and issuance of payment statements. The prospect of consolidating these operations and managing them on a single platform was also a significant factor.

Comments from Hakudo Co., Ltd. Representative

The ability to link and manage purchase requisitions, delivery slips, and invoices on the same screen, along with the accompanying book preservation capabilities, was the deciding factor in choosing TOKIUM. We can now consolidate the entire process from purchase requisitions to invoice processing, which was previously spread across different systems, and entrust the burdensome journal entry tasks to the AI agent. As a result, we anticipate an annual reduction of approximately 2,500 man-hours across the company. The accounting for trading companies becomes increasingly demanding as transactions increase. We want to change that fundamental structure with technology.

About the AI Accounting Agent "TOKIUM"

The AI accounting agent "TOKIUM" is a service that achieves highly integrated collaboration between AI, professional staff, and cloud systems. It autonomously makes judgments and performs tasks, much like a dedicated employee, to automatically complete a company's accounting operations. It liberates business professionals from routine tasks such as travel arrangements, approvals, statement entry, and matching.

URL: https://www.keihi.com/keiri-ai-agent/

Promoting the Accounting AX Project "Move AX"

TOKIUM has launched and is promoting the Accounting AX project "Move AX" with the aim of liberating people from all accounting "tasks." We strive to create an environment where everyone can focus on the work they should truly be concentrating on by automating analog tasks remaining in accounting operations through AI. We support Accounting AX not only through the development and provision of AI agents but also through surveys, case studies, and webinars.

Details here: https://www.keihi.com/move-ax/

About TOKIUM Co., Ltd.

Established: June 26, 2012

Representative Director: Kenichi Kurosaki

Location: 12F, Nomura Real Estate Ginza Building, 6-18-2 Ginza, Chuo-ku, Tokyo

Capital: 100 million yen

Business Activities: Provision of AI accounting agents such as expense reimbursement and invoice management

URL: https://corp.tokium.jp/

About Hakudo Co., Ltd.

Established: November 1949

Representative Director and President: Tetsuya Yamada

Location: 11F, Mitsubishi Building, 2-5-2 Marunouchi, Chiyoda-ku, Tokyo

Capital: 1 billion yen

Business Activities: Processing and sales of aluminum, copper, stainless steel, special steel, plastics, etc.

URL: https://www.hakudo.co.jp/