Toyota City and NAGARA Inc. Enter Year 2 of Partnership — Offering 3-Month Free Trial of AI Meeting Minutes Tool 'Nagara Kaigo Meeting Minutes' to Local Care Providers

NAGARA Inc. (Headquarters: Shōwa Ward, Nagoya City, Aichi Prefecture; CEO: Kazuki Okada; hereinafter 'NAGARA') announces the opening of applications for a 3-month free trial program of its AI-powered meeting minutes service 'Nagara Kaigo Meeting Minutes' for care providers in Toyota City, starting July 1, 2026, as it enters the second year of its partnership with the city.

This program is designed to allow care providers, often burdened by meeting and handover documentation, to experience the benefits of the service free of charge. Applications are accepted via a dedicated form or by phone.

About 'Nagara Kaigo Meeting Minutes'

'Nagara Kaigo Meeting Minutes' is a software that automatically generates meeting minutes using AI simply by recording meetings. In time-consuming scenarios such as care coordination meetings and various committees, the system identifies speakers and automatically transcribes and summarizes discussions. With just one button, even those less comfortable with digital tools can use it. The system understands specialized terminology commonly used in care settings and is accessible via smartphones, tablets, or PCs. It is a cloud-based service with security measures including encrypted communications.

Service website: https://nagarainc.co.jp/nagarakaigo

Trial Program Overview

- Eligibility: Care providers located in Toyota City who have not previously used 'Nagara Kaigo Meeting Minutes' - Service Provided: Nagara Kaigo Meeting Minutes - Cost: Free for 3 months (from account issuance date) - Requirements: Participation in one 30-minute online meeting per month and cooperation in providing feedback - Application Period: July 1, 2026 – End of December 2026 - How to Apply: Dedicated form or phone (see below) - After Trial: Continued use is possible through paid subscription. As the service is registered in TAIS, adoption using municipal subsidies can also be considered (see below)

Campaign flyer (front) Campaign flyer (back)

How to Apply

Those interested in the program can apply via the form below or by phone. In the 'Inquiry Details' section of the form, please write 'Saw the flyer for Toyota City campaign' and provide your organization name, contact person, and phone number.

▼ Apply for the Free Trial or Inquiries Phone: 050-5292-7615 (Reception: NAGARA Inc.)

Inquiry form available here

How 'Nagara Kaigo Meeting Minutes' Transforms On-Site Operations

In care facilities, numerous meetings—such as care coordination meetings, accident prevention committees, infection control, proper restraint management, and abuse prevention—require detailed minutes. 'Nagara Kaigo Meeting Minutes' automates this documentation process by generating minutes from audio recordings.

### Freedom from the 'Final Touch' of Documentation

AI automatically transcribes and summarizes recorded meetings. Draft minutes are ready immediately after the meeting ends, leaving staff only to confirm content. This significantly reduces overtime spent on finalizing and editing records.

### Turning Administrative Time into Care Time

Time saved from documentation can be redirected toward direct care and meaningful interactions with users. Reducing time away from care duties allows staff to focus on what truly matters.

### Easy to Use, Even for Those Unfamiliar with Digital Tools

Operation is simple: press a button and speak. The AI recognizes specialized terms like 'bedsores,' 'end-of-life care,' and 'near-misses,' accurately capturing spoken content with minimal editing required. Accessible via smartphone, tablet, or PC—no dedicated devices or special training needed.

Background

Documentation and information sharing are major burdens for care staff. Surveys of special nursing homes indicate that approximately 33% of caregivers' working hours are spent on documentation and communication, reducing time available for direct care.

### Results from One Year of Validation

- Meeting minutes creation time: Reduced from average 60 minutes to 10 minutes - Demonstrations and hearings conducted: Over 156 locations nationwide

In response to these challenges, Toyota City and our company signed a partnership agreement in July 2025 to promote digital transformation in care. Over the past year, we have conducted real-world testing and development across multiple care sites, refining 'Nagara Kaigo Meeting Minutes' into a mature product based on user feedback.

To make care DX more accessible, we are launching this free trial program in the second year of our partnership, enabling more local providers to experience the benefits at no cost.

NAGARA Inc. signed its partnership agreement with Toyota City on the same day as its founding: July 1, 2025.

CEO Statement (Kazuki Okada, CEO of NAGARA Inc.)

NAGARA is a startup born from Toyota National College of Technology.

Driven by the belief that 'time spent on documentation and information sharing should be redirected toward face-to-face care,' we have developed an AI voice solution to automate documentation in care settings.

The past year of collaboration with Toyota City has been one of continuous learning from the field.

Every piece of feedback from providers who used our service helped shape 'Nagara Kaigo Meeting Minutes' into a product that truly fits the needs of frontline workers.

In our second year, we want more local providers to experience these benefits—first, for free. We will continue working alongside Toyota City toward a society where care professionals can fully focus on the care they truly want to provide.

Continuing After the Trial: Subsidy Utilization

'Nagara Kaigo Meeting Minutes' is registered in the Welfare Equipment Information System (TAIS), operated by the公益財団法人テクノエイド協会 (TAIS Code: 02428-000001). This enables care providers to consider adoption using municipal subsidies, such as those for care technology introduction support programs. After trying the 3-month free trial, subsidy utilization remains an option for continued use.

TAIS listing page: https://www.techno-tais.jp/ServiceWelfareGoodsDetail.php?RowNo=0&YouguCode1=02428&YouguCode2=000001

* Eligibility, conditions, and availability of subsidies vary by municipality. Please contact your local government for details.

Partnership Timeline

- July 2025: Toyota City and NAGARA Inc. sign agreement for promoting care DX - 2025–2026: Product development and validation across city and regional care sites - July 2026: Launch of free trial program in the second year of partnership

Company Overview

- Company Name: NAGARA Inc. - Headquarters: 1-2-32 Tsurumai, Shōwa Ward, Nagoya City, Aichi Prefecture, STATION Ai - Representative: CEO Kazuki Okada - Founded: July 1, 2025 - Business: Care IT services - URL: https://nagarainc.co.jp/

NAGARA's mission is to 'realize a society where people can focus on what they truly want to do,' developing AI tools that automatically generate records from conversations between care staff and users.