Procurement Info Revamps Specification Creation Feature with Generative AI, Enabling 90% Completion Support Through Dialogue

Ululu Inc. (Chuo-ku, Tokyo; CEO: Tomoya Hoshi), which aims to solve labor shortages with its unique "AI and Human Power" model, has updated the "Draft Specification Creation Feature" for its knowledge utilization and practical support service for public institution staff, "Procurement Info." The update allows for refinements through dialogue with AI after the initial draft is generated. Additionally, the company has launched the "AI Search Assist Feature," which proposes search conditions for procurement information.

"Procurement Info" Official Website

Background for New Features

"Procurement Info" is a procurement information service that registers approximately 26 million bidding and contract records (Note 1) from about 9,000 public institutions nationwide, and is currently widely used by procurement staff in approximately 1,000 institutions (Note 2). Since its launch, the service has expanded its features to meet the needs of public institution procurement staff, such as "wanting to streamline information gathering," "wanting to reference specifications from other municipalities," and "wanting to understand appropriate prices." Among these, the most frequently received feedback has been the desire to "reduce the burden of creating specifications."

Against this backdrop, in October 2024, the company launched the "Specification Creation Support Feature" utilizing generative AI, marking a full-scale effort to improve efficiency in specification creation tasks. Then, in September 2025, the "Draft Specification Creation Feature" was launched, combining Ululu's vast bidding and contract information data collected over approximately 17 years with generative AI to present practical draft specifications.

Specification creation is a task that involves repeatedly adding and revising content based on an initial draft. In response to the growing need to efficiently complete the process from draft creation to finalization while maintaining consistency, this update was implemented.

In addition to specification creation, another common request has been "difficulty in finding necessary information." Searching for procurement information requires setting conditions that consider the characteristics of administrative documents and variations in notation specific to each institution, often making it time-consuming to find the desired information. Based on this, in addition to updating the draft specification creation feature, the "AI Search Assist Feature" has also been launched to provide AI-powered search assistance.

Note 1: As of March 2026 Note 2: Including users of the free trial as of March 2026

Details of New Features

1 "Draft Specification Creation Feature" (Major Update)

This update adds two modes: "Create Automatically" and "Create by Selecting Specifications."

In "Create Automatically," users input the desired specification content as text, and the AI automatically searches and references similar past examples to generate a draft. In "Create by Selecting Specifications," users can select up to five specifications they wish to reference to create a draft, allowing for flexible use depending on the nature of the project and the judgment of the staff member. Furthermore, it is possible to refine the generated draft through dialogue by simply instructing the AI in natural language, such as "Make this section more specific" or "Add the condition of XX," and the AI will modify and improve the content.

By refining specifications through dialogue with AI, the process evolves from the traditional "inputting and transcribing into a standard format" to a process of developing content collaboratively with AI. Completed drafts can be copied with a single click, allowing for smooth transfer to Word, Excel, and other applications. This update significantly reduces the man-hours required for specification creation, enabling efficient completion of approximately 90% of specifications for some projects.

2 "AI Search Assist Feature" (New Feature)

"Procurement Info" has provided a feature for flexible searching of desired information through detailed condition settings combining keywords and filters. The newly added AI Search Assist Feature interprets natural language input to propose optimal search conditions, accommodating ambiguous and complex needs such as "I want to find projects like XX" or "Are there similar past cases?" This creates an environment where a wider range of staff, from those unfamiliar with constructing search conditions to experienced users, can quickly find the information they need.

Staff Comments

Yuta Kitazawa, Deputy General Manager, Govtech Business Division & General Manager, Procurement Info Business Department, Ululu Inc.

Procurement operations in public institutions are supported by the expertise and experience of each individual staff member. However, the workload and complexity of these operations are increasing year by year, and how to achieve high-quality procurement within limited resources is a challenge in many fields.

"Procurement Info" is a service that supports the work of these staff members with the power of vast procurement data and AI. We will continue to expand our features in line with the needs of the field.

Hiroaki Moriyama, Product Manager, Procurement Info Business Department, Govtech Business Division, Ululu Inc.

Our main focus with this update was not just to create a draft specification, but to seamlessly support the entire process from drafting to finalization. The design allows AI to accompany the staff's trial and error by enabling content improvement through repeated instructions in a dialogue format. The AI Search Assist was also born from the desire to make the daily task of searching for procurement information smoother. We hope that you will take advantage of this suite of features, which combines vast procurement data with generative AI, to make the daily work of public procurement staff even smoother.

The DX of procurement operations leads to improved operational efficiency and productivity for public institution staff, ultimately contributing to the effective utilization of tax money and sustainable administrative management. "Procurement Info" will continue to develop and improve new features, and through specialized support from public procurement consultants with extensive knowledge, we will promote DX in public procurement to achieve better procurement. Furthermore, as an intermediary support organization connecting the public and private sectors, Ululu will contribute to solving Japan's serious labor shortage problem through these initiatives.

【What is "Procurement Info"?】(https://bid-info.jp/)

"Procurement Info" is a service that allows procurement staff of public institutions to view and gather information on bidding projects and contract awards from approximately 9,000 institutions nationwide. By using "Procurement Info," it is possible to easily and quickly research similar projects from other institutions, as well as past specification details and contract amounts. Specifically, the service addresses the following: ・A bidding project was announced on the institution's website, but no proposals were received from companies, resulting in a failure. ・It is the first time handling an announced project, and the specific points for describing specifications are unclear. ・To confirm contract results from similar institutions and use them as a reference for conditions and prices. ・Investigating companies that can handle the project, while also researching their contract history and bidding qualifications.

As of March 2026, approximately 1,000 public institutions have registered and are using the service. *Includes free trial users

【Ululu Group Overview】Ululu Inc. (https://www.uluru.biz/)

As a leading company in solving labor shortages, Ululu develops its business centered on the creation and utilization of "hidden labor assets" derived from two sources: "hidden labor" that cannot work despite wanting to, and "labor that is becoming obsolete" which is highly likely to be replaced by AI in the future.

Through its unique business model that combines "AI and human power," the company aims to realize its vision of "solving labor shortages and enriching people and companies" by developing sustainable businesses that address labor shortages.

Established: August 31, 2001 Location: KDX Harumi Building 9F, 3-12-1 Harumi, Chuo-ku, Tokyo Representative: Tomoya Hoshi Business Activities: ◆ CGS (Crowd Generated Service) *CGS is Ululu's unique business model utilizing crowdworkers ・Telephone Answering Service "fondesk" ・Automatic Telephone Answering Service "fondesk IVR" ・Bid Information Alert Service "NJSS" "nSearch" ・Platform to support government business from the upstream process "GoSTEP" ・Bidding Qualification Management Service "Bidding Qualification Portal" ・Knowledge Utilization and Practical Support Service for Public Institution Staff "Procurement Info" ・Photo Sales System for Kindergartens and Nurseries "En Photo" ・Graduation Album Production Service "En Album" ・On-site Photography Service "OurPhoto"

◆ BPO * ・Comprehensive Outsourcing "Ululu BPO" ・Supportive Customer Success Agency Service "CSerBPO" ・High-Precision AI-OCR Service "eas" ・Total Support Service for Employment of Persons with Disabilities "eas next" *Operated by Ululu BPO Inc.

◆ Crowdsourcing ・Operation of the platform "Schiefty"

Contact for Service Inquiries Ululu Inc. Govtech Business Division "Procurement Info" Contact: Aso TEL: 03-6228-2322 E-mail: [email protected]