Electronic Contracts Are Not Just About Signing: VectorSign Launches Reminder Function to Notify Next Actions on June 11

Vector Holdings Inc. (Headquarters: Minato-ku, Tokyo; President and CEO: Miwako Iwai), which operates the cloud-based electronic contract service "VectorSign," implemented a reminder function on Thursday, June 11, 2026, that allows users to freely set notification dates, recipients, and messages for each stored document.

In recent years, the widespread adoption of electronic contracts has significantly advanced the digitalization of contract execution processes. According to a survey by the Digital Agency, the introduction of electronic contracts is expected to result in cost savings of approximately 1.7 trillion yen annually across Japan (※1), and the utilization of electronic contracts by companies is anticipated to increase further.

Amidst this trend, the importance of post-contract execution operational management is also growing. Even if contract deadlines are known, if subsequent necessary actions are not shared among stakeholders, it can lead to missed renewals, overlooked cancellation deadlines, or delayed responses.

VectorSign has implemented a reminder function that allows users to freely set notification dates, recipients, and messages to support the management of stored documents, including contracts, invoices, purchase orders, and internal regulations.

This function was developed based on customer feedback, such as "I want to be aware of contract renewal periods in advance" and "I want to be notified so I don't forget important deadlines or tasks."

(※1) Digital Agency, "Survey Research Business for the Development of Electronic Signature Act Standards and Promotion of Electronic Contract Service Utilization for FY2024" (March 24, 2025)

Notifying "Next Actions," Not Just "Deadlines"

Conventional reminder functions typically notify users of contract deadlines or renewal periods.

VectorSign's reminder function allows for notifications that include "who" should do "what" for each stored document.

For example:

- "Please confirm with the sales department whether to renew the contract with XX Co., Ltd." - "Please submit the cancellation request by Month Day." - "Begin reviewing the regulations for the next fiscal year." - "Initiate internal approval process to secure budget." - "Start the ordering procedure for the following month."

By specifically notifying the next action, this feature streamlines operations and enables management that is not dependent on individual staff members.

Reminder Setting Screen / Email Preview Screen

Main Use Cases

- Management of contract renewal and cancellation request deadlines

- Handover during personnel changes

- Schedule management for internal approvals and budget securing

- Deadline management for revision of internal regulations

- Payment due date management

- Review of periodic reports and operational manuals

About VectorSign

VectorSign is a cloud-based electronic contract service available with zero initial cost.

It allows for one-stop creation, execution, management, and storage of contracts, providing legally valid electronic signatures and timestamp functions.

Furthermore, it can centrally manage various internal documents, not just contracts, such as invoices, purchase orders, estimates, and internal regulations, for which electronic signatures and timestamps are not required, through its "Store As Is" function.

By allowing the setting of unique information, reminder functions, and tags for each stored document, it supports the efficiency of document management operations. With its ease of use and flexible pricing plans, it has been adopted by over 80,000 companies in the series.

VectorSign Official Website

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