Administrative Scrivener Firm Competitiveness Shifts from "Knowledge Volume" to "Organizational Intelligence" with AI Koumei on IDX

AI Data Inc. (Headquarters: Minato-ku, Tokyo; President and CEO: Takani Sasaki; hereinafter "AI Data") is launching a usage model for administrative scrivener firms on its private AI platform "AI Koumei on IDX" for businesses and legal professionals.

Administrative scrivener work, encompassing areas such as permit applications, contract drafting, inheritance and wills, and procedures for foreigners, is a "knowledge industry" that demands extensive expertise and precise document creation.

However, many administrative scrivener firms face the challenge that application documents, contracts, client information, past cases, administrative documents, legal amendment information, and operational manuals are scattered across individual PCs, NAS, SharePoint, email, and paper files, preventing the firm as a whole from fully utilizing this information.

Furthermore, administrative scrivener work routinely involves highly confidential information, including personal details, identification documents, company information, contracts, and inheritance-related materials. This makes it difficult to input such information directly into general generative AI services, hindering AI adoption.

"AI Koumei on IDX Administrative Scrivener Model" is an organizational intelligence model for legal professionals that securely integrates case information, application documents, contracts, client data, past examples, and internal know-how accumulated within administrative scrivener firms into a closed environment, enabling AI to assist with searches, analysis, document creation, consultation, and management decisions.

Key Application Areas of AI Koumei on IDX Administrative Scrivener Model

Support for Permit Application Operations

Assists with checking necessary documents, organizing application procedures, creating client interview items, and searching past cases for various permit applications, including construction business permits, industrial waste disposal business permits, real estate business licenses, used goods dealer permits, and restaurant business permits.

Support for Contract and Various Document Creation

Assists with the creation, review, and summarization of contracts, memorandums, consent forms, terms of use, internal regulations, documents for administrative submission, and client-facing explanatory documents.

Support for Inheritance and Foreigner-Related Operations

Assists with organizing necessary documents, conducting interviews, and creating explanatory texts for highly specialized tasks such as inheritance, wills, family registers, residency status, and procedures related to the employment of foreigners.

Support for Subsidy and Business Plan Creation

Assists with creating draft applications and organizing improvement points based on subsidy applications, business plans, application requirements, bonus points, and past successful cases.

Support for Knowledge Sharing and Skill Transfer

Reduces reliance on individual staff by utilizing past cases, success stories, templates, operational manuals, and checklists with AI, supporting new employee training and skill transfer.

Intelligent Operations for the Entire Firm Through Three AI Utilization Models

The "AI Koumei on IDX Administrative Scrivener Model" supports AI adoption in administrative scrivener firms through the following three tiers:

AI Work OS: Supports Field Operations

AI assists field staff with daily tasks such as permit applications, contract reviews, application document creation, consultations, and document preparation.

AI Organization Intelligence OS: Shares Firm-Wide Knowledge

Utilizes past cases, success stories, templates, legal amendment information, and operational manuals with AI, transitioning from individual dependency to organizational knowledge utilization.

AI Executive PMO: Supports Management Decisions

Organizes data such as case numbers, acceptance rates, sales, profits, pending cases, staff workload, deadline management, and risk cases to support firm management decisions.

Introduction Benefits for Administrative Scrivener Firms

The "AI Koumei on IDX Administrative Scrivener Model" goes beyond mere operational efficiency as the goal for AI adoption in administrative scrivener firms.

The crucial aspect is to securely centralize client information, case data, application know-how, past examples, and legal knowledge accumulated within the firm, creating a state where the entire organization can utilize it.

This is expected to yield the following effects:

AI can be utilized without exposing confidential information externally.

Past cases and application know-how become easier to reuse.

Knowledge of veteran staff can be shared across the entire firm.

Training for new and junior staff can be supported.

Time for document creation and research can be reduced.

Accuracy in case management and management decisions can be improved.

Future Development

Starting with the model for administrative scrivener firms, AI Data Inc. plans to sequentially roll out usage models for "AI Koumei on IDX" in other legal professional domains, including judicial scriveners, tax accountants, social insurance labor consultants, patent attorneys, certified public accountants, land and house surveyors, and small and medium enterprise management consultants.

The specialized knowledge, client touchpoints, past cases, and operational know-how held by legal professionals are important intellectual assets in the AI era.

Through "AI Koumei on IDX," AI Data Inc. aims to provide an environment where firms can safely utilize their knowledge with AI, thereby constructing new AI utilization models that extend from legal professionals to small and medium-sized enterprises, local businesses, and corporations nationwide.

About AI Koumei on IDX

"AI Koumei on IDX" is a private AI platform designed for businesses, organizations, and legal professional firms to securely utilize their documents, data, knowledge, and operational information within a closed environment, without external exposure.

It integrates internal documents, client information, contracts, operational manuals, past cases, and management information to enable AI-driven search, analysis, document creation, knowledge sharing, and decision support.

Through "AI Koumei on IDX," AI Data Inc. will deploy AI Work OS, AI Organization Intelligence OS, and AI Executive PMO for each industry, supporting safe AI utilization and organizational intelligence for businesses, legal professionals, and organizations.

About AI Data Inc.

Name: AI Data Inc. Established: April 2015

Capital: 100 million yen (including 1.525 billion yen in capital reserve)

President and CEO: Takani Sasaki

Location: Metro City Kamiya-cho Bldg. 4F, 5-1-5 Toranomon, Minato-ku, Tokyo

URL: https://www.aidata.co.jp/

AI Data Inc., based on data infrastructure and intellectual property infrastructure, has been engaged in the business of protecting and utilizing corporate and individual data assets for over 20 years. Trusted by over 10,000 companies and over 1 million customers, its "Data Ecosystem Business," which comprehensively covers data sharing, backup, recovery, migration, and erasure, has won the BCN Award for the highest number of units sold for 17 consecutive years. In data infrastructure, in addition to providing IDX's cloud data management and recovery services, it has also earned high praise in the legal field through forensic investigations and evidence disclosure services, which received the Minister of Economy, Trade and Industry Award.

Meanwhile, in intellectual property infrastructure, it supports IP management and monetization by building the patent search and application support system "Tokkyo.Ai" and an IP marketplace for patent trading through its group companies. By integrating these, it deploys a data and intellectual property fusion platform using generative AI "AI Koumei." Furthermore, it focuses on nurturing young engineers in collaboration with the Ministry of Defense, contributing to the strengthening of social infrastructure through data management and intellectual property protection.